For Conference Centers

Best AI Receptionist
for Conference Centers

Mikla finds you customers with Facebook and Instagram ads, answers every lead, follows up, and books them on your calendar.

Mikla reads email and web RFPs and replies in under a minute with floor plans, AV, catering minimums, and room blocks. Your sales team closes instead of copy-pasting.

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Free to start. No card needed.

Email (RFP)

10:42 AM

Annual user conference · 450 attendees

“Need 3-day conference, 450 pax, plenary + 6 breakouts, full AV, room block 180 peak.”

group · 450Q3

Mikla · replied in under a minute

Hi David, your dates are available. Grand Ballroom seats 450 theater with full AV; 6 breakouts on the 2nd floor. Room block 180 peak at $219/night. Proposal attached, site visit Friday?

Site visit booked

Acme Annual

Site visit · Fri, May 2 · 10:00 AM

Calendar · Google

Confirmed

Venues and hotels that use Mikla

Mikla answers every RFP, 24/7. It sends capacity, AV, and catering details, follows up, and books the site visit. More conferences won, faster than the venue next door.

What Mikla does

Find

Mikla creates your Facebook and Instagram ads and runs them. Nothing new goes live and no new money is spent until you approve.

Answer

Mikla replies to every lead in under a minute, on phone, email, website chat and forms, Facebook, Instagram, WhatsApp, SMS, The Knot, WeddingWire, and Zola.

Follow up

When a lead goes quiet, Mikla follows up until they book, reply, or opt out.

Book

Mikla offers open times and books the appointment on your calendar.

Free CRM: every lead, message, call, and booking in one place. It fills itself in as Mikla works.

How it works

From RFP to signed contract, without the copy-paste.

Step 1

RFP arrives

Email, phone, website form, and referrals, all captured.

Any source.

Step 2

Mikla qualifies

Reads capacity, AV, F&B minimums, room block, and attrition terms.

Under a minute.

Step 3

Responds with proposal

Your proposal PDF with floor plans, pricing, and site-visit times.

Your documents.

Step 4

Books the site visit

Calendar sync + pre-brief to your team.

On your calendar.

Step 5

Follows up

Availability updates and follow-ups until the planner replies.

Until they reply.

Case study · The Box House Hotel

Brooklyn, NY

The Box House Hotel

Boutique hotel · 45 rooms · Rooftop

“Mikla completely changed how we handle inquiries. We went from missing leads during busy event weekends to booking 35 events in a single month. The follow-ups actually feel personal now, and the results speak for themselves.”

Abbas Nadeem

Director of Sales · The Box House Hotel

events in 1 month

$2M+

tours scheduled

15 hrs

saved per week

Read the full story

Where Mikla answers

Every inbox, every form, every call.

Email RFPs

The RFP and its attachments read, and answered with your proposal.

Every email answered

Facebook Messenger

Event questions from your page, answered with capacities and dates.

Under a minute

Phone

Warm voice that books the site visit on the call.

Answers after hours

Website form

Replies with open site-visit times.

Under a minute

Customer reviews

What venue and hotel owners say about Mikla

“We are absolutely thrilled to be working with Mikla.ai. She follows up with every lead so we never miss a booking opportunity.”

Janice Black

Owner, Emerald Ridge Farm
Wedding venue

Never miss a lead

“We talked about all the ways the product could not work and there are not any. What you guys are doing is pretty damn cool. You have the ability to really take it and grow it.”

Joe Torres

Director, Vesper
Event venue

+20% tour rate

“Mikla automates our entire inquiry pipeline, so instead of spending hours every day responding to leads and booking tours, our first point of contact with couples is when they walk through our door. Highly recommend them to any venue.”

Rob Koehneman

Owner, Sunflower Hill Farm
Wedding venue

+125% bookings

“It's like having the best front-end employee you could possibly have, but at a fraction of the cost. The speed, the efficiency, the follow-ups. Nobody's being a slave to their computer all day.”

Leah Gastler

Owner, Gastler Farm
Wedding venue

2x tours

Abbas Nadeem

Director of Sales, The Box House Hotel
Boutique hotel

35 events / mo

Built for conference centers

Built for conference sales.

Multi-room awareness

Knows capacity for every room in every setup, theater, cabaret, classroom, reception.

AV + Wi-Fi specs

Replies with real bandwidth, mic counts, projector specs, from your collateral.

Room block logic

Cutoff dates, attrition clauses, rebate pricing, all in the quote.

Catering minimums

Day-of-week pricing, seasonal, and F&B minimums baked into every proposal.

Your calendar

Mikla checks your Google or Outlook calendar before it offers a site visit.

Sales team handoff

Warm leads escalated with full brief + qualification notes.

Common questions

Can it quote attrition and cutoff dates?

Yes. Upload your contract templates; Mikla applies them to every quote.

What about brands with more than one property?

Book a demo and our team will show you how to set up each property.

Who does the setup?

You choose. Start free and set Mikla up yourself with the guided steps, or book a demo and our team will set it up with you: channels, calendars, knowledge base, and voice.

Will people know they are talking to AI?

You choose how Mikla introduces itself: as the assistant for your venue, or by a name you pick. It writes in the tone you set, and you can review replies before they send.