Fill in the parties, the event, fees, deposit and cancellation terms. The agreement builds itself in plain English, ready to print or save as a PDF. This is a template, not legal advice: have a lawyer in your state review it before you use it.
Mikla turns an inquiry into a signed contract and paid deposit: your template, filled in, with built-in e-signature and Stripe payments.
Pick your role (venue, planner, caterer or other), then add both parties, the event, and what you provide.
Fees and payment schedule, deposit, cancellation tiers, guest count, insurance, alcohol, vendors and your state.
Read the agreement in the preview, have a lawyer review it, then print it or save it as a PDF for signatures.
A venue rental agreement is about the space: the hours, the capacity, the house rules, damage and insurance. An event planner contract is about services: the planning scope, the number of meetings, vendor management and what happens if a vendor the planner booked falls through. A caterer’s contract leans on the menu, the final count and service staff.
This template covers the terms all three share. Pick your role and the wording changes to match. Put the specifics of your business in the Services and Additional terms boxes.
Treat it as a strong first draft, not a finished contract. Contract law is different in every state, and the right terms depend on your business, your insurance and your local rules. Have a lawyer in your state review your version once, then reuse it for every event.
Attach the proposal or banquet event order to the contract, so the menu, setup and pricing details are part of the agreement. Then ask for the signature and the deposit together: the date is not held until both arrive.
Build a print-ready banquet event order with totals that add up for you.
Turn your packages and prices into a polished event proposal.
Build a catering proposal with your menu, per-person prices and totals.
We train Mikla on your business, your voice, and your channels. 30-day performance guarantee.
This is a template, not legal advice. Have a lawyer in your state review it before you use it.
Your draft saves in this browser as you type. Nothing is sent to us.
If the client cancels more than 180 days out, they lose the deposit only. Closer to the date, they owe a share of the total fee:
Fill in anything in [brackets]. Then have a lawyer review it before you send it.
This Event Agreement (the “Agreement”) is between [Your business name], [business address] (“Venue”), and [Client name], [client address] (“Client”). It starts on the date both parties sign it.
Venue will provide its services for Client’s [event type] on [event date], from [start time] to [end time], at [location]. Client expects about [number] guests.
Venue will provide the following:
Anything not listed here is not included unless both parties add it in writing.
The total fee is $[amount], including any service charges and taxes shown on the attached estimate or BEO. Client will pay a deposit of $[amount] when signing this Agreement. The date is reserved only once Venue receives the signed Agreement and the deposit.
The full balance is due 14 days before the event. Accepted payment methods: Credit card, debit card or bank transfer. If a payment is more than 10 days late, Venue may send written notice. If it is still unpaid 7 days after that notice, Venue may treat the event as cancelled by Client under the Cancellation section.
The deposit is non-refundable. It reserves the date, and Venue turns away other bookings for it.
Client may cancel by written notice to Venue. The amount Client owes depends on when Venue receives the notice:
Venue will apply payments already made toward this amount and return anything paid above it within 30 days.
Client may move the event once to an available date within 12 months of the original date, if Client asks in writing at least 60 days before the event. Payments move to the new date, and pricing may change to Venue’s rate for the new date. A second change counts as a cancellation.
If Venue cancels for any reason within its control, Venue will return all payments received within 14 days. Venue’s responsibility is limited to that amount.
Client will give Venue a final guaranteed guest count at least 14 days before the event. After that, the count can go up but not down. Client will pay for the guaranteed count or the number actually served, whichever is higher.
Client is responsible for damage to the property, furniture or equipment caused by Client, Client’s guests or Client’s vendors, beyond normal wear and tear. Venue will send Client an itemized bill for any damage within 14 days after the event.
Each party is responsible for its own negligence. Client will defend and hold Venue harmless from claims caused by Client, Client’s guests or Client’s vendors, except to the extent caused by Venue’s negligence or willful misconduct. Venue is not responsible for personal items left on site. Except for injury caused by its negligence, Venue’s total liability under this Agreement is limited to the fees Client has paid.
Client will buy a one-day event liability insurance policy with at least $1,000,000 in coverage per occurrence, naming Venue as an additional insured. If alcohol is served, the policy must include host liquor liability. Client will send proof of coverage at least 14 days before the event.
Only Venue may serve alcohol, through its own licensed bartenders. Bartenders will ask for ID, will not serve anyone under 21 or anyone who appears intoxicated, and may stop service at any time for safety. Bar service ends at least 30 minutes before the event end time.
Client may bring outside vendors if they are licensed and insured. Each vendor must send Venue proof of insurance at least 14 days before the event. All vendors must follow Venue’s rules, stay within the access and cleanup times above, and remove everything they bring.
No confetti, glitter, rice or birdseed. Open flames only in enclosed holders. Nothing may be nailed, stapled or taped to walls, floors or ceilings. Smoking only in marked outdoor areas. Amplified music ends at the event end time.
Neither party is responsible for failing to perform because of events beyond its reasonable control, such as severe weather, natural disaster, fire, flood, epidemic, a government order limiting gatherings, or a utility outage. If such an event prevents the event from going ahead, the parties will first try to move it to an available date within 12 months at no extra charge. If they cannot agree on a date, Venue will return all payments minus documented costs already incurred for Client’s event.
This Agreement is governed by the laws of the State of [state].
This Agreement, together with any attached estimate, proposal or banquet event order, is the full agreement between the parties. Any change must be in writing and signed by both parties. If a court finds any part of this Agreement unenforceable, the rest stays in effect. Signatures may be electronic, and copies count as originals.
By signing, both parties agree to this Agreement.